Services for Groups
Professional MICE Services in Poland:
Corporate Events and Incentive Travel
Planning corporate events in Poland isn’t your daily job—you shouldn’t waste time researching hotels in Warsaw, Kraków, Wrocław, or Gdańsk, or coordinating complex logistics, transportation, and catering from thousands of miles away. Working directly with Agatus Travel saves you time, prevents costly mistakes, and ensures your corporate events run smoothly—without the stress of managing unfamiliar vendors across time zones.
Poland MICE and Group Event Planning: What We Provide
Our Corporate Event Services in Poland
We handle complete MICE logistics across Warsaw, Kraków, Wrocław, and Gdańsk—hotels, ground transportation, venues, meals, and guided activities. Whether you need full-service conference planning for 500 attendees or specific support like hotel contracts and transfers for executive meetings, we manage the operational details so you focus on business results.
Do Poland MICE Agencies Actually Save Money?
Yes. Our supplier relationships deliver competitive rates you can’t get booking directly. More importantly, we prevent costly mistakes—like booking hotels during peak trade shows at triple rates or choosing unreliable vendors who cause expensive last-minute problems.
What Happens When Problems Arise During Our Event?
Our team provides 24/7 English-speaking support with real-time problem solving. Flight delays? Technology failures? Dietary restrictions? Schedule changes? We fix issues immediately with backup plans already in place. Unlike international companies subcontracting Polish logistics, we have direct supplier relationships—problems get resolved in minutes, not email chains across time zones.
Why Does Local Poland Expertise Matter for Corporate Events?
We’re based in Poland with established supplier relationships and insider knowledge. This means: exclusive venue access competitors can’t arrange, accurate timelines based on real local conditions, verified supplier quality (we know which hotels actually deliver versus oversell), multilingual coordination (English/Portuguese/Spanish/Polish), and cultural navigation helping international groups avoid common miscommunications with Polish suppliers.
Ready to Plan Your Corporate Event in Poland?
Contact us to learn how we can support your next group trip!
How to Plan a Group Trip to Poland: Step-by-Step Guide
Initial Inquiry or Request for Itinerary
Get in touch with us. We’ll take the time to understand your organization’s needs, the goals of the trip, and your vision for the journey. We'll gather all the necessary details to create a tailored proposal.
Group Size, Service Standards 
Based on your inquiry, we provide a detailed pricing proposal covering group size, accommodation standards, transportation requirements, and planned activities. If you're working within a specific budget, we'll tailor our recommendations to maximize value while maintaining quality and meeting your objectives.
Customization – Additional Services and Options
We then discuss any additional services or special requests—guided tours, evening activities, premium transportation, or customized dining experiences. Our goal is matching the program to your exact requirements while respecting your budget constraints.
Final Itinerary 
Once all details are confirmed, we provide your final itinerary with the complete schedule, accommodation confirmations, transportation arrangements, and activity bookings.
Booking and Payments
Once you approve the itinerary and payment is received, we secure all bookings—hotel reservations, transportation, attraction tickets, and additional services. We handle the complete logistics, ensuring every element is confirmed and organized for your group's arrival.
Ready to Go 
With everything confirmed, your trip is ready. You'll receive all necessary documentation and travel details, and our team remains available for last-minute questions or on-trip support. Your group is prepared for a successful experience in Poland.
Let us handle your next group trip to Poland with confidence and care.
Our step-by-step approach ensures precision, flexibility, and complete support—so you deliver exceptional experiences while we manage the complexity.